Our very successful site selection process:

Meeting Objectives Intake
A Cypress account executive gathers detailed information on your meeting objectives

Research
Our destination research specialists investigate non-biased hotel options, availability, and rates

Analysis
You receive a professionally detailed document that summarizes our research and includes our recommendations

You receive the meeting planner amenities you are accustomed to, but now you have a partner to complement your efforts, to help you accomplish your goal – the best event possible!

What are you waiting for?
Simply give us a call – or fill out the site selection form. We’ll do the leg work and you’ll get the credit for a terrific meeting. Click here for our site selection request form.

Being well-connected has benefits!
As a division of a much larger travel firm, our customers benefit from additional services our competition can’t easily deliver.

Here’s a list of value-added, fee based options we provide:

Online Meeting Registration
Time is a precious commodity. The ability to register for an event online, day or night, is imperative. Cypress provides this valuable online tool at a very reasonable price.

Air Transportation
Need to get your group there? With our connections, providing air quotes from different cities to determine economical meeting destinations is a specialty. Our air specialists will help your attendees with air arrangements that meet your arrival and departure criteria and you will receive an arrival/departure list of your meeting attendees – a valuable tool for the meeting planner.

Pre/Post Extensions
Do your meeting participants ask to arrive early or depart late? We can help arrange their pre- or post-travel needs.

Full-Service Meeting Planning
Face it. With multiple meetings to plan, having a partner to help with the details is a smart decision. Don’t let your To Do list overwhelm you – empower your meeting planning with Cypress. We handle the details from A-Z, keep you informed along the way, and give you the muscle you need to make it look easy.

Our meeting planning services include, but are not limited to this comprehensive list:

• Destination Consultation
• Site Selection Assistance
• Audiovisual Coordination and Negotiation
• Food and Beverage Coordination and Negotiation
• Timeline Development and Management
• Meeting Logistics
• Off-Site Events and Tour Coordination
• Air Transportation
• Hotel Rooming List Compilation
• Budget Preparation
• Meeting Registration Services
• Final Billing Reconciliation
• On-Site Services

After all, we’re into details.